文件和资料管理程序(中英文

文件和资料管理程序(中英文内容摘要：

es by DCC according to actual situation. . 外来文件受控、发行。 External documents control and issue . 所有外部文件在内部生效使用应由相关权限的人员评审确认其适用性和有效性， 如：物料承认书须由研发部相关工程师确认，部长审核，总工程师批准。 All external documents which used in our pany shall be reviewed by relevant authorizer to confirm their applicability and effectiveness, like:material acknowledgment must be confirmed by related engineer in Ramp。 D department, reviewed by department chief and approved by the chief engineer. . 所有法律法规由收集人员将其收集的最新法律法规统一转入文控中心文控员进行统一编号受控。 德信诚 培训网 更多免费资料下载请进： 好好学习社区 The collectors shall collect the updated laws and regulations and pass them to DCC clerk to uniformly number and control. 外来标准（如国际、国内、行业标准，安全标准等）由研发主任进行审核后转文控 中心进行统一编号受控。 External standards (such as international, national, industrial standards, safety standards and so on) shall be reviewed by Ramp。 D director and passed to DCC to uniformly number and control. . 客户资料（产品资料、商业信函） customers documents (product files, business letter) a: 商业信函（客户检查表、调查表、订单、合同等非产品资料）由销售工程师或销售跟单进行接收、识别转销售文员记录于《业务往来信息一览表》后，再由文控 中心文控员按《业务往 来信息一览表》的要求进行统一管理，《业务往来信息一 览表》须保存至 \\\wenkongziliao 公共盘。 Business letters (customer checklist, questionnaire, orders, contracts and other nonproduct information) shall be received and identified by sales engineer or sales merchandiser and recorded in business contact information list,and uniformly managed by DCC clerk according to the business contact information list. The business contact information list shall be kept in \\\wenkongziliao public disc. b: 对于重要客户的产品资料建立专人专线进行接收、管理， 同时实行权限管理； 德信诚 培训网 更多免费资料下载请进： 好好学习社区 由 工程师级人员进行资料识别后，再由文控中心统一受控并根据接收权限分发至相关使用责任人。 Assigned person will receive and handle important customer’ product information, and implement authority management。 after those information identified by engineer, they shall be uniformly controlled by DCC and distributed to related user responsible according to receive authority. c:对于其它 ODM/OEM 客户的产品资料由销售人员接收后转入文控中心文控员进行统 一编号受控；对于其它来料加工客户的产品资料由文控中心统一接收转发给对应的项目负责人处理。 After other ODM/OEM customers’ product information received by salesperson, it shall be sent to DCC clerk to number and control。 other ining material process customer’s product information shall be uniformly received by DCC and sent to corresponding project person responsible to handle. . 所有外来文件均需建立《外来文件一览表》并加盖“外来文件受控章”。 All external files are required to establish a external files list and stamped “external files control stamp”. . 文件下发分一般（ 8H）、急（ 4H）、特急（ 2H）三种时限，文件控中心应按时下发文件。 德信诚 培训网 更多免费资料下载请进： 好好学习社区 Document distribution are divided into three types of time limit: normal (8H), urgent （ 4H） , extra urgent (2H), DCC shall distribute the document on time. 、资料的保存、回收与作废 Documents preservation, recall, and abolish . 所有受控文件都要有相应的电子档或纸件，受控文件原稿都由文控中心保存；电子档 文件原稿须文控中心保存于（ \\\wenkongziliao 公共盘）相应资料夹；副本受控文件由接收部门保存。 文件的保存期限分为以下三类。 All controlled documents shall have corresponding electronic files or paper files, the original controlled documents shall be kept by DCC。 the original electronic files shall be kept in （ \\\wenkongziliao public disc） corresponding folder by DCC。 the copy ones shall be kept by receiving department. The documents retention period will be divided into three types: 名称 Name 保管部门、人员 Department 保存方式 Save method 保存时间 Save time 与产品有关的材料（包括客户资料） Product related material(including customer information) 文控中心 DCC 电子档或纸件 Electronic files or paper files 产品寿命再加一年 one more year than product life 质量手册、程序文件、操作文件 文控中心 电子档或纸件 到停止使用起保存 德信诚 培训网 更多免费资料下载请进： 好好学习社区 Quality manual, procedure documents, operation documents DCC Electronic files or paper files 至少五年 at least 5 years after stop using it 客户、其他机构审核 报告、 管理评审报告 Customer and other institute audit reports, management review reports 文控中心 DCC 电子档或纸件 Electronic files or paper files 至少五年 At least 5 years . 产品资料无须转换的文控以外来文件保存至公共盘，须转换的文控先对客户资料以外 来文件保存至公共盘时，再下发至相关的部门转换为内部文件进行受控管理。 Product files that don’t nee d to be controlled shall be kept in public disc as external documents. If the product files need to be controlled, then the customer information shall be kept in public disc as external documents and send to related departments to transform into internal documents to control and manage. . 各部门文件接收者接收到文控文员下发的文件后，应将相应旧版文件于三个工作日内 退回至文控中心，如在三个工作日内不能退回者 ,文控中心将给不按时退回文件者予以提醒、警告或报告上级处理。 After departments document receivers received the documents sent by DCC clerk, the corresponding obsolete documents need to be sent back to DCC within three work days, if the person responsible did not sent back the obsolete documents within three workdays, DCC shall remind, warn the 德信诚 培训网 更多免费资料下载请进： 好好学习社区 person or report it to superior to handle. . 临时文件有效期为 7 天，至下发之日起 7 天由文控员回收作废。 Temporary changed document is valid for 7 days, from the issue day to 7 days,DCC clerk shall recall the documents and abolish them. . 三年以上没有使用但后续可能需要使用的文件可进行封存，由使用部门以《内部联络单》形式将需要封存的文件提报至文控中心，文控中心收到使用部门的《内部联络单》后应核对确认须封存的文件明细，确认无误后对须封存文件的副本受控文件进行 回收登记，对受控文件正本进行封存保留。 The documents that don’t be used more than three years but might be used later shall be sealed, the user department shall report the documents needed to be sealed to DCC in the form of internal contact list, DCC shall check and confirm the documents detail after received the internal contact list and recall the copies of the documents and register, the original one s。