fermilabprocurementcardprocardprogram

fermilabprocurementcardprocardprogram内容摘要：

/S/C Representative. Property Sensitive Items ProCard Restricted – ProCard may not be used for: Property Sensitive Items ProCard Restricted – ProCard may not be used for: 15 ProCard Policies amp。 Procedures The following types of procurements are considered ESHamp。 Q Sensitive. ProCard cardholders shall seek the advice and written approval of their Division/Section/Center ESHamp。 Q Group Representative prior to placing an order for the following types of materials. This list may not be inclusive of all ESHamp。 Q Sensitive Items. If any doubt exists, see your ESHamp。 Q Group Representative.  Chemicals (see Chemical section for more detail)  Chemical spill control equipment  Ergonomic devices  ESHamp。 Q related training seminars  Fire protection/detection/suppression systems  Forklift equipment  Lifting fixtures  Paints  Personal protective equipment  Pressure/vacuum vessels  Respiratory Protective Equipment  Scaffolding equipment  Storage tanks ESHamp。 Q Sensitive Items ESHamp。 Q Sensitive Items 16 ProCard Policies amp。 Procedures Suspect / Counterfeit Parts All Fermilab employees must be watchful for suspect/counterfeit parts in the workplace. As a ProCard holder, you have increased responsibility. ProCard orders bypass Fermilab39。 s formal receiving process. Therefore, it is imperative that we raise cardholder awareness regarding the potential problem of suspect/counterfeit parts. Counterfeit and suspected counterfeit parts are a problem because they frequently do not meet the standards of the genuine part they imitate and, as a consequence, may be a safety hazard and cause damage to equipment. Although counterfeit bolts are the most well known counterfeit/suspect item, the term applies to any items deliberately misrepresented by the supplier. Used or refurbished electrical ponents, circuit breakers, flanges or fittings, struts, and other hardware that are supplied as new are also considered suspect/counterfeit items. The following are some suggestions to assist in preventing and identifying suspect/counterfeit parts:  Only buy from reputable vendors with an acceptable QA program.  Know how to recognize counterfeit bolts. Obtain a copy of the DOE Head mark List from the inter, your ESHamp。 Q Group Representative or the ProCard Administrator.  Beware of bulk packaging (plastic bag, brown paper bag, or cardboard box with handwritten labels) without an issue date or manufacturer39。 s stamp. 17 ProCard Policies amp。 Procedures Suspect / Counterfeit Parts Watch for:  1) Packaging that is outdated, generic, missing the manufacturers label or has counterfeit labels.  2) Labels containing a refurbished names rather than manufacturer39。 s name.  3) Broken, reattached or missing manufacturer39。 s seal.  4) Evidence of tampering. Contact your Division/Section/Center ESHamp。 Q Group Representative, or the ProCard Administrator, if you require more information or believe that you have received suspect/counterfeit parts. 18 ProCard Policies amp。 Procedures Chemicals Chemicals are ESHamp。 Q sensitive items, and as such, ProCard holders must seek written approval of Division/Section/Center (D/S/C) ESHamp。 Q Group Representative prior to placing an order. In general, a chemical is any substance that is produced by chemical process, and includes any items made of or containing lead and beryllium. For example, solders would be considered a chemical since they contain varying percentages of lead. If in doubt, please contact your D/S/C ESHamp。 Q Group Representative for assistance. Any chemicals that are purchased with a procurement card must be shipped direct from the vendor to the laboratory in pliance with DOT regulations. Per established policy, laboratory personnel may not engage in transportation of hazardous materials off site. The Cardholder must inform the vendor to label the package Contains Chemicals on the shipping address label, in addition to any other DOT required labeling and markings as determined by the vendor and to send an SDS for the chemical with the package. The phrase Contains Chemicals will facilitate identification of chemical containing packages by the Fermilab Shipping and Receiving Department. 19 ProCard Policies amp。 Procedures Policies  Licensed Vehicles or Equipment Contact Vehicle Maintenance prior to using the ProCard for any purchases related to Government vehicles, including IPass for tolls, repairs, fuel, forklifts, hilifts and trailers.  OffSite Repair Services Offsite repairs are permitted on ProCard.  Fabrications Cardholders are allowed to purchase fabrications.  Rentals Temporary rentals for business machines and personal puters are permitted.  OffSite Training / Conference Registration Fees Offsite training courses and conference registration fees are allowed. 20 ProCard Policies amp。 Procedures Misusing / Abusing ProCard Ramifications of Misusing / Abusing ProCard The ProCard represents Fermilab39。 s trust in you and your empowerment as a responsible employee of the laboratory to safeguard and protect government assets. As a cardholder, you assume the responsibility for the protection and proper use of the ProCard. Intentional misuse / abuse of ProCard will result in immediate revocation of ProCard privileges, assignment of wages, and may include further disciplinary action up to and including termination of employment and legal action. Cardholder may also be financially liable for unauthorized procurements. 21 ProCard Policies amp。 Procedures Policies Security / Protection The ProCard is valuable property, which requires proper treatment by the Cardholder to protect it from misuse by unauthorized。