索菲特酒店采购部财务制度与程序

索菲特酒店采购部财务制度与程序内容摘要：

T CONCERNED 所有部门 ALL DEPT 政策制定人 PREPARED BY 审批人 APPROVED BY 执行日期 EFFECTIVE 01 Aug,2020 8 2） Fresh goods purchase 鲜活商品的采购 Chef fills in kitchen daily market list as per daily situation and reservation. Fill in spec and quantity in detail, and send it to Purchase dept. at 3:00pm every afternoon. Purchase will fill in the information of price and concerned supplier, and then submit it to FC for checking the reasonability of its quantity and spec. After checking, purchasing dept send it to concerned supplier. The price fixing should as per market price survey by purchase manager, chef, cost control and purchase staff every 10days. It also should be bined with quotation from supplier. 厨师长根据日常营业状况及餐厅预订状况，开具每日厨房采购单，详细填写所需鲜活食品的品种和数量，于每日下午三点送采购部，由采购部填写价格及供应商信息后，送交财务总监就其数量、品种的合理性进行审核，审核确认后，由采购部报送酒店认可的供应商，以便备货及按时送货。 鲜活商品的定价原则上每十天由采购经理，厨师长、成本经理及采购员组成专门市场询价小组对相应类别的物品进行一一询价，并结合供应商当期报价拟订相对合理的采购价格，作为该类物品一定时期的采购执行价。 2. Stock Refill Requisition 仓库补仓的采购申请 1） Stock supervisor should check all the standard stock quantity, and then advance purchase requisition bined with purchase cycle. Usually, stock for two months use. At same time, checking if there is any special demand. Checking if there is any special demands spoken for ahead by dept. head. And then send it to Purchase Dept. 仓库主管应该复核所有的标准库存量，并结合所需采购周期提出采购申请。 通常情况下， 财务制度与程序 Sofitel Westlake Hangzhou FINANCE POLICY amp。 PROCEDURES 制度 POLICY 采购部管理制度与程序 PURCHASING Pamp。 P 编号 REF NO FCP002 执行职位 POSITION RESPONSIBLE 采购员 BUYER 涉及部门 DEPT CONCERNED 所有部门 ALL DEPT 政策制定人 PREPARED BY 审批人 APPROVED BY 执行日期 EFFECTIVE 01 Aug,2020 9 一次申请两个月的使用量备仓；同时检查是否有特殊要求；及各部门主管预先订购的特殊要求，并送采购申请单给采购部。 2) Three quotations from three suppliers should be obtained, except the supplier is special expert or single. 采购部应该获得至少 3 份报价，除非供应商方面有限制或是独家经营的情况下，才会有例外。 3. Purchase procedure for goods which are requested directly by Dept. 部门直接领用的采购申请程序 1） The PR with purchase reason should be signed by dept. head, and then send to Purchase dept to obtain quotation. 采购申请单应由部门主管签发，提供采购理由并送到采购部以获得报价。 2） Purchase dept. should: 采购部应该： a) Three quotations from three suppliers should be obtained, except the supplier is special expert or single. 除非该货物的供应商是专有的或是独家经营的，否则应至少有 3 个供应商的 3 份报价。 b) Send PR to FC, DGM and GM for checking and approval. 送采购申请单给财务总监、副总经理和总经理以得到复核和审批。 c) If the PR are not approved, it should be sent back to concerned Dept. Head. 假如该采购申请被否决，须将该份采购申请单交回相关部门主管。 3） After FC approves and signs PR, send to DGM and GM for approval. If FC didn’t 财务制度与程序 Sofitel Westlake Hangzhou FINANCE POLICY amp。 PROCEDURES 制度 POLICY 采购部管理制度与程序 PURCHASING Pamp。 P 编号 REF NO FCP002 执行职位 POSITION RESPONSIBLE 采购员 BUYER 涉及部门 DEPT CONCERNED 所有部门 ALL DEPT 政策制定人 PREPARED BY 审批人 APPROVED BY 执行日期 EFFECTIVE 01 Aug,2020 10 approve, mark on the PR and then send to DGM and GM. 财务总监批准并签署了采购申请单后，送交副总经理和总经理审批。 如果，财务总监不予批准，则须做好标记并送至副总经理和总经理审阅。 4） After signed by GM, send it to Purchase dept. If it wasn’t approved, mark it and return to concerned dept head. 采购申请单经总经理批示后，送回采购部。 假如被否决，则须作好标记退回相关部门主管。 If the PR wasn’t approved by FC, but approved by DGM and GM, it should be discussed within FC, DGM and GM. 假如，采购申请单被财务总监否决但副总经理和总经理已同意的，则财务总监、副总经理和总经理须共同商讨并确认。 4. Printings Purchase Requisition 印刷品采购申请程序 1） The printing stock refill which not need change: In principle, the general stock write PR as per usual batch, and attach sample to using dept. for signature. And then submit to Purchase dept. for checking as per procedure. 无须更改内容的印刷品补仓：原则上由总仓根据常规的批量开具 PR单，后附样张交使用部门确认签字后，送采购部按正常的采购程序审批印刷。 2） The printing stock refill which need change content, format or character: Using dept. describe the change content in detail after receiving samples from general store. And after signed by dept. head, send it to Purchase dept for supplier’s digital sample. And then after checked by using dept.。